Responsibilities:Office of the State Auditor-General

A-Financial Audit:

  1. Each audit cycle begins with the conduct of the half-year audit [interim audit] between July-November each year.
  2. Issuance of state wide Audit Circular on the commencement of the year end audit by the State Auditor-General by November.
  3. Notification of MDA’s on the kick-off date of the year-end audit on or before the last month of the year and inform the audit client in an introduction letter on the following:
  • the name of the Supervisor [Director] who will have responsibility for the audit and liaison with the audit client.

 

  • the name of the Audit Team Lead who will manage the audit and deal directly with the client in the course of audit
  • requirements in the area of supporting documentations and other audit evidences
  1. Collection of Financial Statements from the State Treasury Office on or before the end of the first quarter of the year as stipulated by law.
  2. Hold entry meeting with Accounting Officer before the commencement of the audit exercise and take all necessary steps to understand the business of our clients and the business processes from which the accounts were derived.
  3. Communicate issues which arise out of the audit promptly.
  4. Audit teams hold close-out meetings with managements of MDA’s to resolve issues observed during the audit exercise.
  5. Issue audit report within 10 working days of close-out meeting to the Client.
  6. Responses received 7 working days prior to the exit meeting are acted upon before the exit meeting.
  7. Invite and conduct exit meetings for Audited MDA’s within 60 days of the receipt of the Annual Financial Statements.

Conclusion of audit process and Issuance of an audit opinion within 90 days of the receipt of the Annual financial statements from the Accountant General of the State and submission of Auditor-General’s report to the House of Assembly.

B-Issuance of Annual statutory audit reports; and Issuance of periodic reports on Parastatals:

For our overall programme we will set an initial target of issuing not less than 90% of audit opinions within the target timescale.

However, for each examination the Office will

  • take all necessary steps to understand the business being evaluated
  • conduct the examination in a way which complies with generally accepted auditing standards and relevant legislation
  • share the evaluation approach and strategy with audited clients
  • discuss issues with clients prior to finalising the audit report

· provide draft reports for comment and verification of factual accuracy by clients

C-Recommendation of External Auditors and issuance of guidelines on the levels of fees paid.

Call for registration at the last quarter of every year

Obtain rates of professional fees from professional institutions at the beginning of every year.

Forward guidelines for fees to Parastatals within one week of receiving details from professional institution.

Forward list of recommended External Auditors to the parastatals for selection within 3 days of review of the auditors resume.

D-Certification of Pension and Gratuity for payment

· Receive individual retiree files plus computation sheet from CSPO, TEPO, LASPEC e.t.c. for certification of computation sheet and return within 2 weeks per 50 files

· Receive individual retiree files plus payment voucher along with the schedule for payments from CSPO, TEPO e.t.c

· vouching of payment made with payment Certificate and certify the schedule for payment within 72hrs per 25 files

· Certify the actual actuarial value (bond) and test the bond value against the certificate issue.

· Validation of value contributions

· Determine and Ensure compliance with retirement procedure in accordance with pension reform Act. 2004/2007(new scheme) pension Act 1979 (old scheme)

· Circular issued every 3-5years for review of statewide Pensions scheme harmonization

· Joint “AM ALIVE” verification of pensioners under the old pensions scheme

· The Office will not attend to individual Pensioners. (All files are received from and returned to the pension Offices).
· Receive a whistle blow [ an alert]

· Obtain terms of reference from authority requesting for investigation and draw up appropriate work plan thereon

· Field visit

· Ascertain facts and circumstances surrounding allegations sent for investigations

E-Conduct special investigations:

  • Conduct interviews with the key Officers in the organization under investigation
  • Collate and Analyse Data
  • Discuss findings with Management
  • Prepare and submit report to the authority that initiated the investigation within 2 weeks of completion of the investigation

Make follow up as and when required or determined.
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